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Accounts Receivable

INFIMACS II Accounts Receivable is designed to assist you in minimizing your company’s investment in receivables through enhanced control of the credit and collection activity. This module maintains customer accounts and processes invoices, statements, and cash receipts. INFIMACS II Accounts Receivable shares customer information with Sales Order Management and accepts invoices from that module, thereby eliminating duplicate data entry. Customer account management is augmented by on-line summaries and detailed reporting of both present and past activity. Fast and simple input of invoices and cash receipts makes departmental training easy. Standard features, such as batch totals and lists, provide departmental control over data accuracy.

Customers are defined on-line by customer site, along with related invoicing and credit limit information. Accounts may then be accessed using a complete or partial customer name or customer number. Customer account status may be reviewed at any time for current balance, invoice and payment totals, last payment date, and account aging figures. Furthermore, each customer account may have unique terms (e.g. prompt payment discount calculated by the system), credit limit, and statement message. Customers can be grouped by customer class (e.g. wholesale, high volume) for global establishment of Accounts Receivable policies. A Master/Sub Customer table can be used for customers using a centralized bill-paying account.

INFIMACS II Accounts Receivable can accommodate invoices that are automatically created by the Sales Order Management module when the product is shipped, as well as those that are manually posted to customer accounts. The system can perform all standard accounts receivable functions, including credit and debit memos, adjustments, and account distributions. As invoices are processed, related sales orders and payment terms can be reviewed on-line, thereby providing all information required to complete the invoicing cycle.

Cash receipts can be wholly or partially applied, finance charges automatically calculated, and statements printed. During the receivables cycle, hash totals, transaction counts, and edit lists help to proof batches and identify discrepancies. Accurate statements to all customers mean improved relationships.

INFIMACS II Accounts Receivable maintains historical transaction and account data to facilitate customer analysis, sales and commission reporting, and improved collection control. Sales history, credit history, and customer analysis reports are provided to illustrate the payment record of your customers and support action required to improve your company’s cash flow. On-line aged receivables and collection information can be accessed from the Sales Order Management module prior to sales and/or shipments, thereby minimizing your investment in receivables.

Functions

  • Billing/Invoicing
  • Cash Application
  • Agings

Features

Customer Control

  • Combined Site Reporting
  • Multiple Ship-To’s Per Invoicing Location
  • Open Item Accounts
  • Customer Access by Partial Name/Number or Table Scan
  • User or System Assigned Sort Name
  • Master/Sub Customer
  • Multiple Terms Codes
  • Multiple Tax Codes
  • Payment Discounts
  • Automatic Holds
  • On-line Customer Statistics

Invoice Control

  • Company Number/Fiscal Year
  • Accounting Periods
  • User or System Assigned Invoice Numbers
  • Credit and Debit Processing
  • Multiple Salespersons Per Invoice
  • Account Distribution
  • Sales Tax Calculation

Cash Receipt Processing

  • Partial Cash Application
  • Open Credit Processing

Statement Processing

  • User-defined Statement Messages (Aged)
  • Finance Charge Calculation
  • Aged Balances

Batch Control

  • Batch Total Checking
  • Unclose/Unpost Capability
  • User-defined Messages on Each Transaction
  • Selective Listing of Batches
  • Audit Control by Batch
  • Transaction History


Reports

Operations Reports

  • Aged Trial Balance
  • Invoice Edit List
  • Monthly Cash Receipts
  • Open Invoice
  • Open Credit
  • Sales Tax Summary
  • Mailing Labels
  • Integrity Check

Sales Reports

  • Salesperson Sales and Payments
  • Commissions
  • Monthly Sales
  • Sales History

Management Reports

  • Customer Analysis
  • Credit History

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